Home/Follow Up on Leads Automatically
Lead Follow-Up
Follow Up on Every Lead. Automatically.
Most businesses follow up once. The jobs go to whoever follows up five times. The AI Follow-Up Manager runs that sequence without your team lifting a finger.
The Problem
Unconverted Leads Are Sitting in a Spreadsheet. Nobody Is Calling Them.
Every service business has a drawer full of leads that never became jobs. The owner intended to follow up. The quote was sent. Then a new job came in, and the follow-up never happened.
The customer was not necessarily sold on someone else. They were just waiting. The business that contacts them at day 5 wins the job that the original quote-sender abandoned at day 1.
If your pipeline is already full, this is not for you. But if you want to convert more of the leads you are already generating, the gap is follow-up.
- Sent a quote — no response — never followed up
- Lead from 3 weeks ago could have been a $4,000 job
- Sales team too busy on active jobs to chase old enquiries
- Manual follow-up is inconsistent — depends on who remembers
- No system for re-engaging leads from 6 months ago
How It Works
The Sequence Runs. You Close the Jobs.
Lead submits enquiry, quote sent
A prospect contacts you or receives a quote. The AI Follow-Up Manager logs the lead and starts the clock. No manual entry required — it connects to your existing CRM or quoting tool.
AI follows up at day 2, 5, and 10
If no response, the AI sends a follow-up via SMS or email at day 2, day 5, and day 10. Each message is personalised with the lead's name and job details. Follow-up at day 2 and 5 converts 2–3x more leads than a single touch.
Lead responds — or gets marked closed
When a lead replies, the AI notifies your team and hands off the conversation. If there is still no response after day 10, the lead is flagged for the 90-day re-engagement sequence so nothing is permanently abandoned.
What You Get
A Follow-Up System That Does Not Depend on Anyone Remembering.
The AI Follow-Up Manager runs whether your team is busy, on holiday, or focused on active jobs. Every unconverted lead gets the same sequence, every time, without exceptions.
This does not replace a human sales conversation. It handles the part that humans consistently skip — the second, third, and fourth touch.
- Automated follow-up sequences at day 2, 5, and 10
- Customisable timing and message copy
- SMS and email channel support
- Instant handoff to a human when the lead responds
- Reporting on converted vs dropped leads
- 90-day re-engagement for cold leads
Best Fit For
Built for Service Businesses with a Quote Pipeline
Any service business that sends quotes and then hopes the customer calls back. If you are generating leads but converting fewer than you should, the follow-up gap is almost certainly the reason.
Common Questions
What People Ask Before They Set It Up
Automated follow-up is simple in concept. These are the practical questions that come up before businesses move forward.
By default, three follow-ups: day 2, day 5, and day 10 after the initial enquiry or quote. If the lead still does not respond, they enter a 90-day re-engagement sequence. Every interval is adjustable — if your sales cycle is longer, the timing shifts accordingly.
The Leads Are Already There. Start Converting More of Them.
Book a free call. We will show you the follow-up sequence, how it connects to your current tools, and how many leads you are likely leaving on the table each month.