AI for Manufacturing
Automated Invoicing for Manufacturing Companies
Automated invoicing for manufacturers triggers when an order is shipped or delivered — the shipment triggers the invoice, sends it to the customer with a payment link or payment instructions, and reminders run automatically on overdue amounts. A/R stays current with production without manual invoice creation.
Manufacturing invoicing patterns: most B2B manufacturers invoice on shipment (net 30 or net 60 payment terms). The invoice should go out the day the order ships — connected to the shipment confirmation in the customer's mind and in their accounts payable queue. Manual invoicing delays this by days or weeks, reducing the connection between the shipment and the payment trigger.
For manufacturers with ERP systems (SAP, Oracle, Epicor, JobBoss), the integration point is the shipment confirmation in the ERP. When the ERP records a shipment, Polemica generates the invoice from the order data and delivers it to the customer. The A/R entry in accounting is updated automatically.
Payment reminders for manufacturing B2B: net-30 customers get a reminder at day 35, day 45, and day 60 — later than residential service businesses because commercial payment processes run on longer cycles. The tone is professional and appropriate for B2B context: 'Just following up on invoice #[number] — please let us know if you have any questions about the invoice or require a different delivery format.' Firm but professional.
Common questions
For blanket POs where the customer has a standing order for periodic delivery, automated invoicing can generate invoices per shipment that reference the blanket PO number. The customer's AP team matches each invoice to the blanket PO. This is standard B2B invoice structure that automated systems handle well.
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