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HVAC
AI Employees for HVAC Companies.
HVAC runs on two seasons of peak demand. When the furnace fails in January or the AC quits in July, the homeowner calls the first number that answers. HVAC companies that cannot respond instantly lose jobs to smaller shops that pick up faster. After-hours coverage is the highest-leverage fix.
The Problem
The First Number That Answers Gets the Job.
An HVAC emergency is not a considered purchase. The homeowner is cold or sweating and they want someone on-site today. They call the first number, and if it goes to voicemail, they call the next. The best technician in the city loses to the one who picks up at midnight.
If you work exclusively on commercial preventative maintenance contracts with no inbound residential volume, this is not the priority for you yet. The AI earns its cost by capturing emergency and seasonal calls — if those do not come in, there is nothing to fix.
- Emergency call at 11pm goes to voicemail
- Maintenance quote sent 2 days after request — customer already booked
- 3-technician company has no front desk — owner answers or nobody does
- Post-tune-up review never requested
- Seasonal maintenance reminder never sent to past customers
The AI Workforce for HVAC
Five AI Employees. Available Every Hour of Heating and Cooling Season.
Each AI employee handles one stage of the customer journey — from the midnight emergency call to the post-season review request.
AI Front Desk
Answers every emergency and routine HVAC call 24/7 — qualifies the job, confirms urgency, and dispatches or books the technician without any owner involvement.
Learn moreAI Estimating Assistant
Collects system age, equipment type, and service history to generate maintenance contract quotes and system replacement estimates while the customer is still on the line.
Learn moreAI Billing Assistant
Sends the invoice on job completion and handles service contract renewal billing automatically — no chasing payments after a long dispatch day.
Learn moreAI Reputation Manager
Sends a review request after every completed call — when the customer has heat again or the AC is running — capturing reviews at the moment of maximum satisfaction.
Learn moreAI Follow-Up Manager
Sends seasonal maintenance reminders to past customers and re-engages unconverted HVAC replacement leads before they call a competitor.
Learn moreHow It Works
Call Answered. Technician Dispatched. Review Collected.
Emergency call answered
The AI picks up every call — day or night — confirms whether it is an emergency or routine booking, collects the address and system details, and dispatches or schedules immediately. No voicemail.
Quote or dispatch sent fast
For maintenance and replacement enquiries, the AI applies your pricing rules and sends a professional quote before the customer has time to call the next number on their list.
Job closed and reviewed
Once the technician marks the job complete, the AI sends the invoice and a review request. The seasonal follow-up campaign starts automatically for future maintenance.
Services Covered
Every HVAC Service Type
The intake questions and dispatch rules are configured separately for each service type — emergency calls, maintenance bookings, and replacement quotes each follow different logic.
Pricing
Start with After-Hours. Scale to Full Workforce.
AI Front Desk Only
24/7 call answering, emergency dispatch, booking
Setup
$499
one-time
Monthly
$249
per month
Full AI Workforce
All five AI employees — calls, estimates, billing, reviews, follow-up
Setup
$499
one-time
Monthly
$799
per month
Common Questions
What HVAC Companies Ask Before They Buy
The most common concern is emergency handling — whether the AI can actually dispatch a technician at 2am without human review. It can. The dispatch logic is configured during setup, not improvised at midnight.
Yes. The AI has separate intake flows for emergencies and routine bookings. An emergency call — no heat in January, AC failure in a heat wave — triggers immediate dispatch logic and notifies the on-call technician directly. A tune-up request goes through a standard scheduling flow. The AI determines which path to take based on the customer's answers in the first 30 seconds.
Answer the Midnight Call. Win the Emergency Job.
Book a free review. We will show you how the AI handles HVAC emergencies and what it would cost to run it for your company.