HVAC — Lead Follow-Up
The HVAC Lead That Fills Out a Form
Books with Whoever Replies First.
HVAC leads — especially seasonal ones — are time-sensitive. A homeowner filing a service request on a hot day is talking to three companies at once. Polemica responds in 60 seconds, qualifies the job, and gets the booking before your team has even seen the notification.
78%
Of HVAC jobs go to the first company to respond
Speed matters more than price in most residential HVAC jobs.
5 min
How long an HVAC lead stays "hot" before cooling off
Most HVAC companies respond in 4–8 hours. That's too late.
60 sec
Polemica's average response time to a new HVAC lead
Every lead, every source, including evenings and weekends.
The Sequence
From Lead to Booked Job.
Trigger
New lead from any source (Google, website, Facebook)
Action
AI responds via SMS within 60 seconds, day or night
Trigger
Lead replies
Action
AI asks qualifying questions: system type, issue, home size, urgency
Trigger
Job qualified
Action
Available appointment slots offered based on your calendar
Trigger
No response after 2 hours
Action
Second follow-up sent with a different angle
Trigger
No response after 3 days
Action
Final follow-up with a direct booking link and seasonal offer
Works for every HVAC lead source
Stop Losing HVAC Leads to Slower Competitors.
Book a demo. We'll show you how Polemica responds to an HVAC lead before your team sees the notification.